Automate procurement and keep control of your suppliers

Quote comparison, invoice checks, order tracking, follow-ups: AI agents do the reading and data entry in your files and your mailbox. You pick the supplier, you approve every message, and every run shows its cost.

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  • Quotes and invoices read as you receive them
  • Human approval before anything is sent
  • A visible cost for every run
Aurore Studio
Skills/Supplier quote comparison
Dropped filepackaging-quotes-october.pdf
  1. Reading 3 supplier quotes
  2. Aligning unit prices, lead times and shipping costs
  3. Line by line comparison table
  4. Recommendation for your approval
Resultpackaging-quote-comparison.xlsx
Duration 1 minCost €0.27Done

Where procurement time goes

Buyers spend a good part of their week putting documents into the same format and chasing answers, instead of negotiating.

Quotes to compare

Three suppliers, three layouts, different units and terms to flatten into one table.

Invoices to check

Making sure invoiced quantities and prices match the purchase order, line by line.

Follow-ups

Asking for a delivery date, an order confirmation or a credit note, then tracking who replied.

What your agents take on

Each workflow is built with you by the ERHA team, on your real quotes and invoices, then runs whenever you decide.

Quote comparison

Reads incoming quotes, puts prices, lead times and terms on the same basis, then delivers a comparison table and a recommendation for you to approve.

Supplier invoice checks

Matches each invoice against its purchase order and goods receipt, and lists price or quantity gaps.

Order tracking

A table of open orders, promised dates and delays, refreshed on a schedule.

Supplier follow-ups

An agent drafts the follow-up from your mailbox, you review it, and the supplier's reply lands back in the task.

Supplier master file

Your supplier file filled in from the quotes and invoices you receive: contact details, payment terms, stated lead times.

Spend summary

Spend by supplier, category or site, produced every month in the format of your own Excel file.

How it gets set up

You build nothing yourself. You describe the work, the ERHA team builds it, and your agents run it.

  1. 01You describe the workflowIn a guided interview you explain the task and drop examples: two or three quotes, the table you want back.
  2. 02The ERHA team builds itThe workflow is developed and tested on your documents. You approve the specification before it goes live.
  3. 03You run it when you wantBy dropping the quotes, on a schedule for order tracking, or by asking an agent. The result comes back with its cost.

An example: renewing a packaging contract

A forty-person manufacturer asks three cardboard suppliers for quotes every quarter. The quotes arrive as PDFs, priced per pallet by one supplier and per unit by the others.

  1. The purchasing manager drops the three quotes into the space.
  2. The workflow converts every price to a unit price and lines up lead times, shipping and payment terms.
  3. The table flags what is missing: one quote without shipping costs, one without a lead time.
  4. An agent drafts the request for details to that supplier, sent after review.

Outcome

The decision is made on a clean table: the purchasing manager picks the supplier, and nothing was committed without her.

The ERHA building blocks involved

SkillsQuote and invoice workflows built for your documents, run on demand or on a schedule.AgentsA procurement agent written for your space, with your rules, that drafts follow-ups and tracks supplier replies.APIYour ERP or your scripts call the same workflows through the API.

Frequently asked questions

Can an agent place an order or pick a supplier for me?

No. Agents prepare: a table, a recommendation, a draft email. An email leaves your mailbox after you review it, unless you allowed sending without review for your space. Choosing the supplier stays with you.

Do we need to connect ERHA to our ERP?

No. ERHA reads the quotes, orders and invoices you drop in, as PDF, Excel or Word, and produces files in the format you already use. If you want, your ERP can also call the same workflows through the API.

Do our supplier prices and terms stay confidential?

Each space is isolated: your documents and results are only visible to the members and agents of your space.

How much does a quote comparison cost?

Every run shows its cost in euros, based on actual usage. You set spending caps for your space.

How is this different from ChatGPT?

In ChatGPT you paste the quotes every time and the shape of the answer changes from one try to the next. An ERHA workflow is built for your documents, returns the same table format on every run, keeps the history in your space and shows its cost.

Keep reading

TeamsAccounting and financeInvoices, reconciliations, reminders and reporting handled by your agents.TeamsOperations and logisticsGoods receipts entered, gaps checked and shipments tracked by your agents.SolutionsDocument processingData extraction from your PDFs, scans and files into a structured file.IndustriesManufacturing and laboratoriesCertificates of analysis, delivery notes, non-conformances and quotes handled by your agents.

Hand over your first piece of work this week

Open your space in a few minutes, or book a demo to scope a first use case with the ERHA team.

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